Announcement

COVID-19 Risk Assessment

COVID 19 Risk Management Plan: September 2020
 
Introduction 
 
This plan outlines the measures that DPSCITT will take to mitigate risks associated with the Covid 19 pandemic.  It is informed by our risk assessment of DPSCITT activity, which in turn is  underpinned by the following: 
 
Guidance from national government, including that related to the reopening of schools and colleges, and advice to ITT providers.  
Guidance from national agencies, including the Health and Safety Executive’s advice on managing risks in workplaces.   
Discussions with trainees, staff, trainers and partner headteachers. 
 
This is our initial plan for the beginning of school year 2020/21. It will be kept under constant review as we assess the practical implementation of the plan, and adapt it to reflect any changes to guidance at national and local levels. 
 
Underpinning Principles 
 
Our guiding principle in determining protocols and procedures is to ensure that, as far as possible, the health and wellbeing of trainees, pupils and staff is safeguarded, while maintaining the quality and effectiveness of the training programme. The wellbeing of individual staff and trainees will be closely monitored through regular one-to-one discussions with the Director/Deputy Director.
 
Face to face interaction between trainees, pupils, school and central training staff is critical to the DPSCITT model, which is underpinned by quality relationships and immersive training.  We therefore start from the position that if risk can be appropriately mitigated in line with guidance, the course should continue to be run on a primarily ‘in-person’ basis.  However, contingency plans have been put in place to enable the course to move to the use of on-line learning should national or local guidance/circumstances require it.     
 
Our trainees spend the majority of their time in their host schools. They must therefore follow the schools’ own procedures for minimising risks associated with Covid-19 at all times.  Notwithstanding any additional measures individual schools may take, the DPSCITT approach is framed by the ‘Prevention and Response’ approach set out in advice to schools and colleges: 
 
To help prevent the spread of Covid 19, we will take the following steps: 
1. Minimise contact with individuals who are unwell by ensuring those who have Covid-19 symptoms, or who have someone in their household who does, or who have come into contact with someone displaying symptoms, do not attend their school or centre based training. 
2. Provision of facilities for cleaning hands more thoroughly than usual
3. Ensuring good respiratory hygiene, promoting the ‘catch it, bin it, kill it’ approach
4. Ensuring flow of air through the buildings where training is taking place. 
5. Continuing with enhanced cleaning, including cleaning frequently touched surfaces.
6. Minimising contact between groups wherever possible and maintaining social distancing, (including in central training)  
7. Minimising use of shared resources. 
 
We will respond to any infections by engaging with the NHS Track and Trace system and follow the advice of the local health protection team. 
The sections that follow give more detail on how these principles will be delivered in practice.
 
 
School based Training
 
Trainee teachers have been designated by government as ‘critical workers’ and are therefore able and expected to have full access to their host schools like all other members of school staff. Trainees are required to make themselves fully aware of the individual arrangements that their host schools have in place to manage Covid-19 risk on their first day in the school, and to then fully follow these arrangements. 
 
If trainees have any questions or concerns about arrangements, they should speak to their School-based Tutor in the first instance, and then follow up with DPSCITT staff if required. 
 
Face Coverings: With separate government guidance and circumstances applying to schools and different indoor settings, requirements for trainees to wear face coverings will differ according to whether they are in school or attending Central Training. 
 
In school settings, the wearing of face coverings is not currently recommended. 
However, trainees will be required to wear a face covering during Central Training unless they are exempt under government guidelines from doing so (i.e.  due to medical reasons or where wearing a face covering would cause the trainee significant distress.)  
 
Central Training 
 
Training Rooms: With the seating only distanced by 1 – 1.5 metres, trainees will need to wear face coverings throughout the sessions in the Training Rooms unless exempt. 
 
DPSCITT Suite: In all other parts of the DPSCITT Suite, trainees and staff will be expected to observe strict 2m social distancing. This will be supported by floor markings indicating a ‘one way’ system and queueing positions in the corridor. 
Where this is successfully achieved and maintained, trainees may choose to remove their face-coverings. However, if any difficulties are experienced with maintaining 2m distancing, and trainees or staff begin to feel unsafe, trainees will be asked to wear masks at all times (unless eating or drinking).
 
DPSCITT Staff and Trainers A 2m ‘Safe Zone’ will be marked within each Training Room, which will enable trainers to maintain 2m distancing from trainees when delivering centre based training. Trainers will not be required to wear face coverings while they remain in the Safe Zone, but will have access to a face visor to use if they need to move out of the Safe Zone during the training session. (Trainers may choose to wear their own face coverings, but visors are recommended for clearer communication).
 
Trainee ‘Bubbles’. Initially, the 2020-21 cohort will be split into two ‘bubbles’ for central training (with 18-19 trainees in each). Trainees will remain in their bubbles for training and morning/afternoon breaks.
 
If trainees are arranging lift sharing to central training, they need to ensure that this done within their own bubble and that face coverings are worn. 
 
Start, finish and break times for the initial training sessions will be staggered as follows:
Group 1: am: 9.30 – 12.30 and pm: 1.15 – 4.15
Group 2: am: 9.45 – 12.45 and pm: 1.30 – 4.30
  
Trainees will be encouraged to meet with trainees in the other bubble safely during lunchtimes, where 2m distancing can be safely maintained. After the initial training sessions, some will be held with the whole cohort together in the large school hall (with trainees continuing to sit in separate bubbles).
 
Arriving and Leaving 
For training at Trinity Primary School, the following arrangements for arriving and leaving training must be followed.  
 
 
 
 
Arrival:  Trainees need to arrive at school between 9.10 and 9.45. On arrival they must use the main entrance, sign in and use the hand sanitiser provided.  They should then proceed to the DPSCITT training rooms.
 
Departure:  Having signed out (paper register), trainees will exit the school through the rear staircase and proceed directly to the car park after training sessions. 
 
Staff and trainers will continue to use the main entrance to enter and exit the building.
 
If trainees need to leave the building during the day for any reason, they must advise the DPSCITT office before they leave.   (Please note that the car park gates are locked between 8.30 – 9.00am and 2.50 – 3.30pm). 
 
DPSCITT Office
A maximum of 3 trainees (& the trainer) will be permitted in the office at any one time and trainees will need to wait to be invited to enter by a member of staff. Trays will be provided for handing in documents and resources, and chairs will be placed 2m from staff workspaces. Office equipment must not be touched by trainees or trainers. 
 
Training Rooms  
The guidance below refers to training rooms at Trinity Primary School where the majority of initial centre-based training will be held. Specific guidance for other training venues will be issued in advance of their use. 
 
Trinity Seminar Rooms: These are based in the DPSCITT Suite.  Each trainee bubble will be allocated a dedicated seminar room where their training will take place. 
 
Trinity School Hall: Some centre based training will take place in the school hall which can accommodate the whole cohort safely, with the bubbles being seated separately. Prior to these sessions, trainees will meet in their own dedicated seminar room until asked to go to the hall by a trainer or member of staff. When walking between the Training Suite and the school hall, trainees should maintain a 2m distance.
 
Within bubbles, to support the building of relationships, trainees will be encouraged to sit next to different trainees for each training day, but having chosen their seat, they will be asked not to swap seats during the day.
 
Resources: To minimise the use of paper handouts, electronic resources will be available on the DPSCITT Intranet (‘Merlin’) 48 hours before each training session. Trainees are asked either to download these onto their laptop or tablet for use during the session, or to print and bring personal copies. 
 
To enable good hand hygiene and safe mask management, trainees will be given their own hand sanitiser and a zip-lock bag for storage of this (and their face mask when not in use). Trainees will be responsible for bringing their hand sanitiser and mask to each session. (A few spare disposable face masks and spare hand sanitisers will be kept in the office).  
 
To enable safe collaborative working, trainees will work in the same pair within their bubble. If training activities require groups of more than two, additional rooms will be used to enable 2m distancing. Prior to touching any shared resources, hand sanitiser must be used, and gloves will be provided for sharing resources which are difficult to clean, such as books.
If possible, shared resources will be cleaned thoroughly after they have been used and where this is not possible, trainers will leave them for 72 hours before re-using them.
 
Personal Belongings brought to central training sessions should be kept to a minimum and not shared.  
 
Breaks and Lunch time
 
Trainers will ‘dismiss’ trainees for breaks and lunch in bubbles, one row at a time, and initially, these will be staggered for different Bubbles.
 
 
Breaks and lunch will be taken either within the trainee’s dedicated training room or within the break room, with strict 2m distancing.
Packed lunches and cold drinks should be brought to each session, and if possible, trainees are also encouraged to bring their own hot drinks.
 
Tea, coffee and milk will be available in the break room for making hot drinks, but staff, trainers and trainees must make their own drinks and wash/sanitise their hands before touching these and other shared resources, such as the fridge, kettle, microwave and dishwasher. Personal lunch boxes and drinks containers are to be taken home and any DPSCITT crockery placed in the dishwasher.
 
Handwashing and Hygiene 
In line with national guidance, trainees and staff will need to ensure that they are washing their hands on a regular basis during the day and especially before and after break and lunch times.  Wash basins and dryers are available in the toilets, and additional hand sanitiser will be available in all rooms, as well as in the corridor. 
 
Ventilation and Cleaning
Windows and internal doors will remain open where possible to maximise ventilation and air circulation. All training areas will be subject to enhanced cleaning procedures after each session.  However, a stock of antibacterial spray and wipes will be maintained in each room for use as required, along with hand sanitiser. If trainees or trainers have any concerns about the cleanliness of any area, they should inform a member of DPSCITT staff as soon as possible.  
 
Suspected Infection
 
Illness during the course. Whilst in previous years trainees & staff have made the judgement about whether to go into school or come into central training if they had a particular symptom or symptoms, there are much clearer rules in place for 2020-21: 
 
If you have any of the following symptoms which are related to Covid 19: 
a new continuous cough
a high temperature
a loss of, or change in, your normal sense of taste or smell (anosmia)
you are required to take the following steps: 
Remain at home. 
Trainees must advise their School-based Tutor and the DPSCITT office by phone (01392 790164) or email slawton@dpscitt.ac.uk.
Arrange for a Covid 19 test, using the NHS Test and Trace process. You can do that online: (https://www.gov.uk/guidance/coronavirus-covid-19-getting-tested) or by phoning 119.
You must remain at home until you have the results of the test.  When you have these, please inform the DPSCITT Director (kreeves@dpscitt.ac.uk) immediately. 
 
If you test negative, you can end your self-isolation and return to school / training / work when you feel well enough to do so. Other members of your household can also stop self-isolating at this point. 
If you test positive, you need to follow the ‘Stay at Home’ guidance for households and must continue to self-isolate for at least 10 days from the onset of symptoms. Other members of your household should self-isolate for 14 days.
 
If another member of your household has any symptoms of Covid 19,  you must remain at home in line with government guidance and self-isolate for 14 days or until the person(s) displaying symptoms has a negative result from a Covid-19 test.  Full guidance is available here: https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/ 
 
 
 
 
 
 
Illness in school or at the centre. If Covid 19 symptoms develop during school or centre-based training, please safely inform a member of staff, and if possible, go straight home. 
If you need to wait to be collected from the centre, you will be asked to sit in a designated isolation room, where you must try to avoid touching anything. If you need to go to the toilet, please use the first toilet in the row of toilets in the SCITT Suite and ensure that a member of staff is informed about this immediately.
 
As soon as possible, you must arrange for a Covid 19 test, engage with the NHS Track and trace process and report the outcome of your test to a member of DPSCITT and school staff.
 
Confirmed cases in the DPSCITT Community
 
If there is a positive test amongst the DPSCITT Community DPSCITT staff will report this to the SW Public Health England Team (0300 303 8162 - option 1, then option 1. Out of hours advice - 0300 303 8162 -option 1), or its replacement body, and follow their advice. This could include closing trainee bubbles or the whole training centre for ‘in person’ learning. 
 

 

 


 

     

Establishment/Department:

DPSCITT Staff and Central Trainers

 

Establishment Risk Assessment

COVID-19

Address: Trinity Primary School, Vernon Crescent, Exeter, EX2 7GB

 

Person(s)/Group at Risk

DPSCITT Staff, Trainers, Trainees and Contractors

 

Date assessment completed: 1.9.2020

Dates to be reviewed: 

12.10.2020, then 2.12.2020

Activity/Task/Process/Equipment

Mitigating the risk of a COVID-19 infection

Assessor(s):

Kate Reeves

 

 

 

Activity and Significant Hazard Section

 

 

 

Control measures in place

Additional measures or actions not included in the column below should be put in the assessor’s recommendations at the end of this document

Pre-opening Premises Checks

DPSCITT Suite

  • Cleaning team to complete a thorough clean (including sanitisation) of DPSCITT Office, training rooms, break room and toilets.
  • Caretaker to provide body fluids clean up kit to be stored in break room.
  • Caretaker to ensure toilets are fully stocked with toilet rolls and hand soap and Office and Training Room are fully stocked with soap and handtowels.
  • SL to purchase: sanitiser spray, disposable cloths to use with the spray, sanitiser wipes, large & small bottles of hand gel, disposable masks, disposable gloves and tissues for staff and trainee use.
  • Core team to agree configuration of furniture in Office and Training rooms, with ‘Safe Zones’ for Staff & Trainers.
  • Core Team to agree tape and floor signage to mark one way system in corridor, ‘Safe Zones’ in the Office & Training Rooms, and ensure 2m distancing when queuing to enter the Office and toilets.

 

Premises Checks

 

DPSCITT Suite and Office - Daily, or when working in the Office:

·      Each member of staff to ensure they have access to hand sanitiser and wipes for personal workspaces.

  • One desk and chair per person – no shared workspaces
  • SL to ensure hand sanitiser, sanitiser spray, cloths, tissues and gloves are available in the office.
  • Caretaker to open Office windows each morning to maximise ventilation.
  • Internal doors to be wedged open where possible/appropriate.

 

DPSCITT Training Rooms – Prior to each training day:

  • SL to ensure hand sanitiser and tissues are available in the break room, corridor and seminar rooms when these are used, and a visor is available for the trainer.
  • Caretaker to open all external windows and ensure that all toilets are unlocked and well stocked.
  • Internal doors to be wedged open where possible/appropriate.

Cleaning and disinfection

 

 

 

 

Cleaning procedures

DPSCITT Corridor & Office – Daily:

  • Corridor and office cleaned daily focusing on contact points, doors, door handles.
  • Office bins to be emptied daily

 

DPSCITT Training Rooms – Prior to and following each training day:

  • Thorough clean (including sanitisation) of training rooms, break rooms and all toilets

 

If there has been a suspected case in school – refer to Trinity Premises Guidance check list.

Staff & Trainer entry and exit

 

  • Staff and trainers will use the main school entrance to enter and exit the building, signing in and using the hand sanitiser provided.  (With the Trinity gates being locked from 8.30 – 9.00 and 2.50 – 3.30, arrival & departure times will avoid busy times).

Trainee Travel, entry and exit

  • Trainees will only car share with trainees in their bubble and will wear face coverings (unless exempt).
  • Arrival and departure times will be staggered, and after drop off/pick up times for children, with trainees arriving between 9.10 and 9.45 and leaving after 4.15.
  • Trainees will enter the building via the main entrance, use the hand sanitiser provided and sign in using their lanyards.
  • They will proceed to the DPSCITT Training rooms, where they will sign a paper register using their own pens.
  • Having signed out (paper register), trainees will exit the building via the rear staircase.

Movement around the DPSCITT Suite and School

  • Movement around the DPSCITT Suite should be kept to a minimum, with trainees following the one-way system and retaining a 2m distance when queuing for toilets or the office.
  • When training sessions are in the hall, trainees will meet in their own dedicated training room and wait until they are asked to go to the hall by a trainer or member of staff.
  • When walking between the hall and the Training Suite, trainees should maintain a 2m distance.
  • Trainers will ‘dismiss’ trainees for breaks in bubbles, one row at a time.

Toilets

 

  • Staff, trainers and trainees will use the designated DPSCITT toilets in the Training Suite, with staff avoiding use during training breaks, where possible, to avoid queuing.
  • Individual handwashing and drying facilities are available in each cubicle.

DPSCITT Office

  • Trainees will not enter the Office unless invited to do so by a member of staff.
  • A maximum of 3 trainees (& the trainer) will be allowed in the Office at any one time.
  • Chairs for trainees will be placed outside staff 2m ‘Safe Zone’ workspaces and office equipment must not be touched by trainees.
  • Trays to be provided for trainees & staff to hand in documents and resources.
  • Staff to wash /sanitise hands before using shared equipment (eg photocopier).
  • If Staff other than the Business Manager use the Office phone, they will clean it afterwards.

 

Training Rooms /Sessions

 

 

  • Tables to be arranged in rows, with trainees facing forwards with 1m+ distancing and 2m ‘Safe Zone’ at the front.
  • Windows and doors to be kept open where possible.
  • Trainees to wear face masks throughout training sessions (unless exempt) and trainers to wear face shields (or masks) when/if they move out of their ‘Safe Zone’.
  • Trainees to choose where they sit within their bubble for each training day, but then keep this seat for the day, and when required to work in pairs, the pairs will remain the same for the day.
  • If training activities require groups of more than two, additional rooms must be used to enable 2m distancing.
  • Trainees are not to share their personal equipment and will be given their own hand sanitiser to use during sessions, and particularly prior to using shared resources.
  • Gloves will be worn when sharing resources which are difficult to clean, such as books.
  • If possible, shared resources will be cleaned thoroughly after sessions. (If this is not possible, they will be left for 72 hours before being re-used).
  • Paper handouts to be kept to a minimum, with trainees accessing and downloading e-copies or printing personal copies of these to use during sessions.  

Breaks and Lunch time

 

 

 

  • Breaks and lunch will be taken either within the trainee’s dedicated training room or within the break room, with strict 2m distancing.
  • Break and lunch times to be staggered initially for different bubbles.
  • Trainees to bring packed lunch and encouraged to bring own hot and cold drinks.
  • Staff, trainers & trainees to make own drinks and wash/sanitise hands before touching shared resources.
  • Trainees to spend breaks in break room or dedicated training room and observe 2m distancing.
  • Personal lunch boxes etc to be taken home and any DPSCITT crockery placed in dishwasher by trainees.

Staff, Trainers and Trainees

 

 

 

Common Rules

  • Staff, trainers and trainees must self-isolate and not work or attend training if they:

Ø  have any Covid-19 symptoms

Ø  someone in their household has Covid-19 symptoms

Ø  have been contacted by the Track and Trace service because they’ve been in contact with someone who has tested positive for Covid-19

Ø  they are required to quarantine following foreign travel.

  • Maintain 2m+ social distancing where possible, and wear face coverings where this is not possible.
  • Avoid using shared equipment if possible, wash/sanitise hands before use and clean after use.
  • Use own equipment i.e. pens, laptops & hand sanitiser, and disinfect regularly
  • Clean and disinfect own workspaces and equipment as often as possible i.e. computer, desk and chair and regularly cleanse hands.

Mental Health and Wellbeing

 

 

  • Consult and involve staff, trainers and trainees in drawing up and reviewing the Risk Management Plan.
  • Hold regular individual 1:1 meetings with staff and trainees to monitor and support their mental health and wellbeing.

Suspected Infection

 

Engage with the NHS Test and Trace Service

  • Staff, trainers and trainees with any symptoms of Covid-19 must arrange for a Covid 19 test, by phoning NHS119 or using the NHS Test and Trace website (https://www.gov.uk/guidance/coronavirus-covid-19-getting-tested).
  • They must inform a member of DPSCITT staff and self-isolate at home until they have the results of the test. (Trainees must also inform their school-based tutor).
  • If they test positive, they must inform a member of DPSCITT staff immediately and continue to self-isolate for at least 10 days from the onset of their symptoms. Other members of their household should also self-isolate for the full 14 days.

 

  • If symptoms develop in school or during central training, the individual must safely inform a member of staff, and if possible, go straight home.
  • Where an individual needs to wait to be collected, they will do so in a designated isolation room, where they must try to avoid touching anything. (At Trinity, this will be the Meeting Room next to Classroom 3.
  • If needed, they will use the first toilet in the row of toilets in the SCITT suite and ensure that a member of staff is informed about this immediately.
  • Isolation room (and if necessary, the toilet) to be deep cleaned and sanitised before further use.

 

  • As soon as possible, the individual must arrange for a Covid 19 test, engage with the NHS Track and Trace process and report the outcome of their test to a member of DPSCITT staff.

 

Manage confirmed cases in the DPSCITT Community

  • DPSCITT staff will report any positive test outcomes to the SW Public Health England Team (0300 303 8162 - option 1, then option 1. Out of hours advice - 0300 303 8162 -option 1) or its replacement body, and follow their advice, which could include closing trainee bubbles or the whole training centre for ‘in person’ learning.

 


Assessor’s Recommendations - Additional Control Measures or Actions

Section

List Actions / Additional Control Measures

Date action to be carried out

Person Responsible

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Signed: Headteacher/Head of Department: ..................................................................... Date........................................................

The outcome of this assessment should be shared with the relevant staff

A copy of the completed assessment to be kept on file and copied to the Health & Safety Co-ordinator

 

Back to Homepage